Track Day Terms and Conditions
These terms and conditions are designed to ensure your satisfaction and understanding of the purchase process.
BOOKING TERMS AND CONDITIONS
This page sets out the terms on which North Humberside Motor Club Ltd makes this track day at Cadwell Park available for booking online. Please take the time to read these terms and conditions carefully before booking on this site.
By booking a track day, you agree to abide by these terms and conditions. Your booking and your participation in the track day are also subject to the CAR Track Day Regulations. If you do not agree to these terms and regulations, please do not proceed with your order. Car Track Day Regulations feature below these Booking Terms and Conditions.
About North Humberside Motor Club Ltd (NHMC)
The www.NHMCCadwellStages.org.uk website ("site") is operated by North Humberside Motor Club Limited ("NHMC"), a company registered in England and Wales under company number 01546564.
We use the words "track day" to refer to the type of event; the duration of the event (full day or half day) is covered in the time table on the site.
How to Book
- Place your order on-line using the site.
- A web-page will acknowledge your order.
- Make payment by bank transfer.
- We shall send you a confirmation email accepting your application (once your payment has been received).
- The site's "list of participants" will be updated to show acknowledged/accepted applications.
Price and Payment
The price of track day bookings will be as quoted on the site from time to time, except in cases of obvious error. Prices may change at any time but changes will not affect orders in respect of which NHMC has already sent a confirmation email.
Payment must be by bank transfer. The only currency we accept is Pounds Sterling (GBP).
Cancellations
(a) Cancellation by NHMC
NHMC may have to cancel the track day due to events beyond its control, for example adverse weather conditions. This will usually be in the interests of safety. Where the track day is cancelled in its entirety for such reasons, NHMC will endeavour to notify participants of the cancellation although NHMC cannot guarantee that participants will be informed of such cancellation before the date of the event. Where a track day is cancelled in its entirety for such reasons NHMC are unable to re-imburse third party costs incurred due to the cancellation but will endeavour to offer a credit note towards a place on an alternative, later track day (subject to availability) up to 90% of the face value of the existing booking.
If NHMC cancel a track day for reasons other than events beyond its control, a full credit or transfer will be offered.
For the avoidance of doubt we do not offer refunds.
(b) Cancellation by you
If you are unable to attend the booked track day, please notify us as soon as possible.
Any amendments to track day bookings must be requested in writing.
It is your responsibility to ensure that your vehicle meets the relevant noise test requirements. If your vehicle fails any noise test and you are excluded from any further participation NHMC will have no liability to you and you will not receive any refund or date transfer in relation to the event. Similarly if your vehicle suffers mechanical issues which prevent or limit participation, no refund or transfer will be given.
Any cancellations or amendments to track day bookings requested by you will incur an administration fee of 10%.
Variations
NHMC may vary the format and / or timetable of an event if required. Participants will be notified of any such change as soon as possible.
NHMC may revise these terms at any time by amending this page or the relevant document. Please check this website from time to time to take notice of any changes made, as they are binding. Some of the provisions of these terms may also be superseded by notices or provisions published elsewhere by NHMC or Motorsport Vision (MSV) at the venue.
Acknowledgement of Risk
Motorsport is dangerous and can involve injury or death. Despite NHMC taking all reasonable precautions, accidents can happen. By attending a track day, you acknowledge this and confirm that you are aware of the nature of the activity and attend at the venue at your own risk.
NHMC or MSV may refuse access to, and eject from, the venue any persons who are acting against the interests of safety and/or whose behaviour is likely to cause damage, nuisance or injury. MSV may also have to conduct security searches at the venue to ensure the safety of customers and other persons at the relevant event.
Neither NHMC, MSV nor any other members of the MSV group of companies or their representatives are responsible for any loss, damage or injury to persons or of property caused or sustained by you as result of attendance at any track day, save for liability for death or personal injury arising from NHMC's or MSV's negligence or for fraudulent misrepresentation.
Jurisdiction and Applicable Law
The English courts will have exclusive jurisdiction over any dispute or claim arising from or related to these terms and conditions (and the documents referred to in them) and/or attendance at the venue. These terms and conditions (and the documents referred to in them) are governed by English law.
CAR TRACK DAY REGULATIONS
Driver Requirements
All drivers must hold the following licence and comply with the relevant
regulations in order to take part in a track day.
DVLA road licence - must be a fully unrestricted (not provisional) valid
driving licence issued by the DVLA (or the equivalent foreign licensing
authority in the driver's country of residence) with the appropriate
category clearly indicated.
Equipment Requirements
All drivers and passengers must wear a suitable, correctly fitting crash helmet and have their legs covered at all times whilst on circuit. In the case of open top vehicles, drivers must wear full face helmets and also have arms covered at all times.
Vehicle Requirements
The vehicle you intend to use must conform to MOT minimum standards for road use (in the case of road cars), or MSA current safety and silencing regulations. It must be in good condition both mechanically and bodily and suitable for its intended use on the track. It is your duty to ensure that the vehicle remains in this condition for the duration of the activity, in the interests of your safety and the safety of others at the circuit.
Outer track limits must be adhered to. Please read MSV's FAQ section referring to "What happens if I keep running off circuit".
Noise Restrictions
The vehicle you intend to use must conform to the venue's noise regulations. Full details of these can be found in MSV's FAQ under: "On The Day"
If NHMC or MSV is of the opinion that any vehicle does not comply with the applicable noise restrictions, the relevant vehicle will be prevented from participating in the remainder of the event unless and until the noise emissions are addressed to bring them within the applicable limit.
Accident Damage and Insurance
NHMC and MSV do not require you to have insurance cover in place on track days. However, whilst track day accidents are rare, by using your car on track you do so at your own risk. It is entirely your choice as to whether you procure insurance to cover damage to your vehicle. It is unlikely that your normal car insurance policy will cover you for a track day, but you should check with your insurer. If you explain that the track day is non-competitive, they may extend your cover for an additional charge. Alternatively there are specialist insurance companies who provide track day insurance.
When using an MSV vehicle on circuit, you will be required to pay for the first £500 plus VAT in respect of any damage to the vehicle.
On the day
Registration
On arrival, please make sure you sign an NHMC Registration Form, that you have signed on with NHMC's organisers and that you have been issued with an MSV circuit wristband. You must produce your valid UK driving licence (photo card or old paper licence) or its overseas equivalent, at the time of registration. Please note that photocopies cannot be accepted.
Briefing
A full safety briefing will take place prior to any track activity. Please ensure you attend this briefing. Should you arrive too late, please report to an NHMC organiser or the Control Tower Supervisor, who will be based in the Control Tower, where arrangements will be made for you to be individually briefed.
Passengers
Only one passenger may be carried in the vehicle at any one time. All fitted safety devices must be able to perform within their manufacturers guidelines i.e. weight and height of passenger must not interfere or prevent such safe operation within the manufacturers design parameters. Passengers under the age of 18 must have the appropriate section of the Registration Form signed by their parent or legal guardian. In any case the minimum age for passengers is 14 yrs.
On Track and in the Pit Lane
Seat belts or harnesses must be worn at all times on the venue.
Participants must not act or drive recklessly, dangerously or in an intimidating fashion, whether on track or otherwise. If in NHMC's or MSV's opinion you are acting dangerously, recklessly or in an intimidating fashion you may be removed from further participation in the track day and/or ejected from the venue, at NHMC's or MSV's discretion.
No participant shall consume or be under the influence of alcohol at any time during the track day.
No participant shall be under the influence of drugs or medication (prescribed or otherwise) or have any pre-existing medical condition that will adversely affect his or her performance during the track day.
No pregnant drivers will be permitted to participate, whether as a driver or passenger, in any track day.
No timekeeping or pace making of any sort is allowed on the track day.
Open top cars will only be permitted when fitted with a full MSA/FIA approved roll safety device, or other road homologated roll over safety device. Road homologated vehicles which do not have the above by virtue of their manufactured date, but which are still in standard road homologated specification are also permitted.
Participants must listen to all briefings and safety instructions throughout the track day, including flags, signals or warnings from marshals or any other representative of NHMC or MSV. The decisions of NHMC or MSV are final.
No paddock bikes or other forms of unlicensed motorised transport are to be used on the venue at any time.
No animals may be brought onto the premises, except registered guide dogs.
Photography and Production of Coverage
Other than taking still photographs for personal, non-commercial and non-promotional use, no drivers, passengers or their guests are permitted to produce or broadcast any audio, visual (still and/or moving) and/or audio-visual coverage of the venue or any activity at the venue in any media without obtaining MSV's prior written consent.
MSV shall be entitled to charge a reasonable fee for the production of such coverage.
Where MSV provides its consent to the production of coverage (a) any and all on-board video equipment carried in or on vehicles must be safely and securely installed in accordance with any applicable governing body regulations; and (b) if the person making the request is a journalist, photographer and/or cameraman, such person must complete a media accreditation form supplied by MSV, accompanied by a letter or other written communication from the journalist's, photographer's or cameraman's relevant publication or company.
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